How to know when your organization is in desperate need of a new HR system

HR systems are crucial to any organization. However, it is often difficult to tell if a system is sufficient in handling the HR needs of the organization. But how do you know when it’s time to adopt a new HR system? How do you know when your current system is outdated? A recent LinkedIn article highlights some of the signs that your organization is ready for a new HR system:

1. You can’t provide the type of reports your leaders need. Older HR systems may be limited in their reporting functionality. Today, reporting requests tend to be specific and timely. Newer HR systems allow for ad hoc reports and easily accessible information.
2. You have team members entering everything manually. Some organizations have separate applicant tracking systems and HR systems. When an employee is hired, hours are wasted re-entering information from the applicant system to the employee one. This can cause inconsistencies as a result of data entry error. Having an automated and integrated system with both applicant and employing information decreases the likelihood of errors.
3. You use Excel more than your HR system. Many organizations rely solely on Excel. However, as powerful as Excel is, it is not ideal for the management of databases. If you are depending on Excel, it is time for an upgrade to a more appropriate system.
4. You’re created work-arounds for many of the typical things employees ask for. Manually creating reports is inefficient. The point of an HR system is to automate processes. If you are spending a significant amount of time creating these reports from scratch, it is time to find a new system.
5. Your vendor says your system will be no longer supported. When a vendor no longer provides support for your version of the software, it is time to find a new solution.